Type your email message like normal, then mark the "Encrypt email message" box. docNCRYPT will convert your email message into a password-protected PDF or Word file attachment. Now you can easily write an email with confidential information and protect the contents with a password.

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docNCRYPT does NOT force you to convert an attachment to PDF in order to protect it with a password (unlike competing products). With docNCRYPT, you can retain your Word, Excel and PowerPoint files in their original formats, so your recipient can work on the encrypted file. (Of course, if you would rather convert to PDF, docNCRYPT lets you do that too).

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When you turn on this feature, the filename of your encrypted attachments will include the date and time of encryption. Comes in handy when you have several versions of the same file.

You can have your own private password list in addition to the one that is shared with your team. For example, you may want to have a private password for emails you send your partners, or your spouse. This list can be stored in a location that only you have access to.

Your team will have a "Common Password" which is displayed as one of the password choices during the encryption process. For example, a law firm could create common password such as *Mylawyer123* which its clients could easily remember. This is very convenient when sending an email to a recipient for whom a password has not yet been set up, or when sending an email to multiple recipients.

When turned on, this feature pops up a reminder each time you press "Send" when sending an email. This forces users to stop and decide whether the email they are about to send contains information that should be encrypted. You can always turn this feature off. But we think you will want to leave it on because once you get used to it, the reminder becomes second nature. And for businesses that routinely send out confidential information, it may be a mandatory requirement for employees to leave this reminder turned on.

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docNCRYPT makes the first installer in a group the "primary" administrator. This primary admin can then appoint other admins. Admins have the ability to manage users in the group, as well as the ability to change the Common Password.

You can access a log of all email that was encrypted by users in the group. This log file can be maintained at a location of your choice for further security.

Unlike our competition, we don’t control your password lists or logs. And the users in a group don’t have to log in to our server to use docNCRYPT. You will always own and control your data.

You can set up a hint to go with a password. For example, if the password is "6789" for a particular recipient, the hint would say "last 4 digits of your Social Security Number". So when docNCRYPT sends a second email to notify the recipient of the password, the notification will list the hint instead of the password.

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You can set up a recipient to receive the second hint notification at a different email address for added security.

You can choose to save a copy of the encrypted files at a default location if you wish to preserve a copy. In most cases, you will not need to activate this option since your Outlook "Sent" folder will contain the encrypted attachments. However, if you periodically empty your sent folders, you may find this option useful.

To enhance security and reduce the chances of error, docNCRYPT gives you the ability to open the encrypted attachments just prior to sending if you want to double-check the encryption.

Since the recipient will receive encrypted attachments via email, these attachments remain encrypted on the recipient's inbox and computer. This reduces the chances of a breach of security on the recipient's end.

Set up passwords and related password hints for your contacts ahead of time. The next time you encrypt, docNCRYPT displays the password as one of the selections.

You can even assign more than one password for a particular recipient. For example, if you are a CPA, you can set up one password for a business client when you cc his staff, and another password (such as last four digits of his social security number) when you send him emails about his personal taxes.

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Set up a shared folder on a service like Dropbox so you and your team can access the password list even when you're away from the office. Works great for consultants and auditors.

You can choose to have docNCRYPT automatically send a second follow up email to your recipients to notify them of the password or password-hint. For added security, you can even set up docNCRYPT to send the password to an alternate email address. Avoid the extra step of manually calling or emailing the recipient to let them know the password.

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Don’t have a pre-assigned password set up for your recipient? You can create a custom password when sending email, or ask docNCRYPT to create a random password for you. And you can even have docNCRYPT save it in your password list if you wish.

docNCRYPT comes with a default message notifying your recipients that you have encrypted the email. You can customize this message if you have admin rights.

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Use the Import function to import names and email addresses into the password list from your Outlook Contacts. You can search for specific contacts or list them all. Once you select the ones you wish to import, docNCRYPT will automatically place them in your password list ready for you to assign passwords and hints.